Administrative Assistant (Special Events and Marketing)

JOB OBJECTIVE: Assist the Chief of Communications & Fundraising with office support.

PERFORMANCE RESPONSIBILITIES:

Administrative Responsibilities:

• Responsible for all data entry and reporting within database (Network for Good)
• Oversee fundraising spreadsheets, responsible for reconciling them with Accounting Department
• Manage donation gratitude process (i.e. thank you calls, acknowledgement letters, tribute cards)
• Track pledge collection and regularly follow-up with donors to ensure timely payments
• Take accurate minutes of meetings
• Assist with all mailings and appeals by pulling lists and assisting with preparing materials
• Schedule team and committee meetings, prepare agendas and materials for meetings, and manage communications with committee members
• Assist with event registration and logistics
• Handle purchasing, vendor relations, and submit expenses for the Marketing & Fundraising Department
• Attend Fundraising Committee meetings appropriate to the various special events.
• All other projects as assigned by supervisor

Qualifications:

• Excellent written and oral communication skills
• Excellent computer/database skills, willingness to adapt to new technologies
• Excellent interpersonal skills with the ability to work collaboratively with internal and external stakeholders
• High level of organizational skills
• Ability to manage tasks, prioritize multiple assignments, execute work in an efficient and timely manner, and track and manage multiple work streams at once
• Strong attention to detail and ability to exhibit follow through on tasks and goals
• Ability to handle sensitive and confidential information with discretion
• Team player mentality
• Bachelor’s degree or equivalent experience

• 403(b)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

• Required: Microsoft Excel
• Required: Microsoft Outlook
• Required: Microsoft Word
• Preferred: QuickBooks
• Preferred: English

This position should be familiar with all JCC programs, embrace the agency’s mission, have excellent communication skills and the ability to work cooperatively and effectively with others to set goals and resolve problems.

This is an in-person position, 40 hours a week. Occasional nights and weekends, scheduled in advance.